Senin, 31 Oktober 2016

INQUIRY LETTER
Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, pre-proposals and others. The term is common in various business setups as it implies fund request or pre-proposal information. Owing to this usage, the term may be considered exclusive to these setups alone. But that is not the case, to this effect the below definition offers a justified meaning.

Inquiry Letter Definition
The term ‘Inquiry’ is same as ‘Enquiry’. The former is more commonly used in U.S. and the latter one is more common in U.K. There are some other terms which represent the letters; these are Letter of Intent, Letter of Interest, Query letter, Prospecting Letter, Pre-proposal Letter and Concept Paper. The term ‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also applied to an inquiry letter especially when the objective is same as that of letter for inquiry.

A letter of inquiry serves to facilitate business operations and satisfaction of the sender. Inquiry letters remove any misunderstanding and are time savers, especially when two parties want to reach an understanding. The communication towards this effect resolves the issue without any delay. With relation to it being a ‘Pre-proposal letter’, the inquiry letter is also termed as a ‘Condensed Version of a Proposal’. It is the outcome of the purpose of the letter which highlights the points of a proposal instead of a full-fledged proposal. In the letter of inquiry for the items usually offer prospective buyers ask :
  1. Specification of items, namely : type, size, quality, capacity, etc.
  2. The price per unit.
  3. How to pay
  4. How to surrender, and
  5. Easy that may be obtained by the buyer, such as guarantees and other.


In addition to things mentioned above prospective buyers asking price lists and catalogs (if the items varies), and a technical description of the items in the form of leaflet or brochures. For items that are possible, prospective buyers can also request sent examples of the real stuff.
Through a letter of inquiry and supply service, prospecitve buyers can inquiry :
  1. The form of services that can be presented by the seller.
  2. Equipment that can be used by the seller as a support (If any)
  3. Piece
  4. Price and
  5. How to pay.



Example:

PT. LESTARI MAKMUR SEJAHTERA
Jalan cilongok raya No. 14
  PURWOKERTO 11730
August 1st  2016
PT. Sinar Mentari  Jaya Abadi
Jalan SMA 99 No.33
BLITAR 13720
Dear Sir,
Our company is a company that specializes in selling various leather products such as leather wallets, leather shoes and so forth. We will soon open several branches in various areas in Java. although we will open branches in various regions, we would like distribution of goods to be shipped for sale in our company running smoothly and the goods we sell good quality goods with prices that can reach the surrounding community.
Some time ago we read a profile of your company, your company produces goods in a newspaper. We are very interested to cooperate with your company. Therefore we are very happy if your company is willing to send the list of goods and price list production. If your company has regional branches in Central Java and East Java, we also ask to include the address of a branch office in your company so that later if your office area is very easy walking distance from our company, we can order the goods from the nearest branch office .
We also hope that your company can provide special offers for our company. We are expecting a reply from you to cooperate with our company.
Yours Faithfully,
Muhammad Afif Ibrahim
Purchase Manager


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