THE STYLES OF BUSINESS LETTERS

A business letter were critical to korespodensi business. Format used for writing letters particular enterprise. Means a business letter look like this matters because create impressions on readers. Format letter companies have many done to making an impression upon readers. A simple format of a help deliver messages it clear to readers. Based on identasi and penyelarasan paragraph, there are five format is used in writing letters business.  Namely:

1.     Full Block Style

Writing on full block style: business letter usually located on flattened left as letter head, date, inside address, subject, salutation, body of letter, complementary a close, signature or as a whole of format letter being in a position flattened left.

Format Full Block Style

2.     Semi Block Style

Semi-blok fromat: in a format this text parallel left and all paragraphs in the letter is indented. Format shape on this letter on letter head, date, complementary a close, and signature being in a position flattened right.

Format Semi Block Style

3.     Indented Style

On the first line at the beginning of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. the writing inside the address and signature section is done identasi. The magnitude of the identasi on each line is directly proportional to the order line.

Format Indented Style

4.     Block Style

When he was writing a business letter, for example, a letter a request for work you must pay attention to the format or style of letters and a typeface ( font ) used. The format of a business letter most frequently used is the block style.

Format Block Style

5.     Simplifed file format

The simplified style business letter is a variation of the full-block and semi-block letter formats. Business professionals take you more seriously when you format your written communications using one of these formats. A personal letter format is acceptable for writing to a friend, but using this format when you are sending a communication to another business owner can make you look unprofessional.

Format simplified file format

6.     Hanging Style Format

Hanging indents are a formatting requirement in MLA (Modern Language Association), CMS (Chicago Manual of Style), and APA (American Psychological Association) so if you're preparing college papers with outside sources, it's important to know how to create them. Their purpose is to visually separate entries, which tend to blend together. Hanging indents provide the visual cues.

Format Hanging Style

PART OF BUSINESS LETTER

1. The Heading.

The heading contains the return address with the date on the last line. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Often there is a line skipped between the address and the date. It is not necessary to type a return address if you are using stationery with the return address already imprinted, but you should always use a date.  Make sure the heading is on the left margin.

Example:

Ms. Jane Doe

543 Washington St

Marquette, MI 49855

Tel:

Fax:

Email:

June 28, 2011

2. Recipient’s Address

This is the address you are sending your letter to. Be sure to make it as complete as possible so it gets to its destination. Always include title names (such as Dr.) if you know them. This is, like the other address, on the left margin. If a standard 8 ½” x 11” paper is folded in thirds to fit in a standard 9” business envelope, the inside address should appear through the window in the envelope (if there is one). Be sure to skip a line after the heading and before the recipient’s address, then skip another line after the inside address before the greeting. For an example, see the end of this sheet for a sample letter.

3. The Salutation

The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it (such as Ms., Mrs., Mr., or Dr).  If you’re unsure about the person’s title then just use their first name. For example, you would use only the person’s first name if the person you are writing to is “Jordan” and you’re not sure if he or she is male or female. The salutation always ends with a colon.

4. The Body

The body is the meat of your letter. For block and modified block letter formats, single space and left justify each paragraph. Be sure to leave a blank line between each paragraph, however, no matter the

format. Be sure to also skip a line between the salutation and the body, as well as the body and the close.

5. The Complimentary Close

The complimentary close is a short and polite remark that ends your letter. The close begins at the same justification as your date and one line after the last body paragraph. Capitalize the first word of your closing (Thank you) and leave four lines for a signature between the close and the sender’s name. A comma should follow the closing.

6.The Signature Line

Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. Women may put their title before had to show how they wish to be addressed (Ms., Mrs., Miss). The signature should be in blue or black ink.

7. Enclosures

If you have any enclosed documents, such as a resume, you can indicate this by typing “Enclosures” one line below the listing. You also may include the name of each document.

8. Format and Font

Many organizations have their own style for writing a business letter, but here  are some common examples: 

• Block
  The most common layout for a business letter is called a block format. In this format, the entire letter is justified to the left and single spaced except for a double space between paragraphs.

• Modified Block
  Modified block is another popular type of business letter. The body of the letter and the sender’s and recipient’s addresses are left justified and single spaced. However, in this format, the date and closing are tabbed to the center point.

• Semi Block
  The least used style is called a semi-block. In it each paragraph is indented instead of left justified.

• Font
  The standard font for business letters is Times New Roman, size 12. However, fonts that are clear to read such as Arial may be used.

DAFTAR PUSTAKA :

• http://www.effective-business-letters.com/Hanging-Indented-Style.html
• http://englishplus.com/grammar/00000150.htm
• • http://www.libraryonline.com/letter_templates.html
• • http://study.com/academy/lesson/hanging-indent-format-example-quiz.html
• • https://www.reference.com/education/full-block-style-format-252356b87a70cb84
• https://www.nmu.edu/writingcenter/parts-business-letter
• http://www.studyenglishtoday.net/business-letter-parts.html
• https://quizlet.com/16653131/parts-of-a-business-letter-flash-cards/